Data Protection

When you use this website, we process your personal data as data controllers and store them for the duration required to fulfill the defined purposes and legal obligations. In the sections below we inform you about the data this involves, how they will be processed and what rights you have in this regard.

Personal data, as defined by Article 4 (1) General Data Protection Regulation (GDPR), include all information related to an identified or identifiable natural person.

1. Name and contact information of controller and corporate data protection officer

This data protection information applies to data processing on our website www.heatpipes.fraunhofer.de by the controller:

Fraunhofer-Gesellschaft
zur Förderung der angewandten Forschung e.V.
Hansastraße 27 c,
80686 München, Germany

on behalf of its Fraunhofer-Institute for Physical Measurement Techniques IPM and Fraunhofer-Institute for Solar Energy Systems ISE (hereinafter referred to as “Fraunhofer IPM” and "Fraunhofer ISE")

E-Mail: info(at)ipm.fraunhofer.de
Telephone: +49 761 8857-0
Fax: +49 761 8857-224

The corporate data protection officer at Fraunhofer can be reached at the above-mentioned address, c/o Data Protection Officer or at datenschutz@zv.fraunhofer.de. Please feel free to contact the data protection officer directly at any time if you have questions concerning data protection law and/or your rights as data subject.

2. Processing of personal data and purposes of the data processing

a) When visiting the website

You may access our website without having to disclose any details on your identity. The browser installed on your device merely transmits information automatically to the server of our website (e.g., browser type and version, date and time of access) to enable a connection with the website. This includes the IP address of your requesting device. This information is temporarily stored in a so-called log file and will be deleted after 30 days.

The IP address is stored anonymously by removing the last block of characters.

Your IP address is processed for technical and administrative purposes regarding connection set-up and stability, to guarantee the security and functioning of our website and, if necessary, to be able to track any illegal attacks on the website.

The legal basis for processing the IP address is Art. 6 (1) lit. f GDPR. Our legitimate interest ensues from said security interest and the necessity of the unobstructed availability of our website. We cannot draw any direct conclusions about your identity from processing the IP address and other information in the log file.

Moreover, we use cookies and analytics services when you visit our website. Further details can be found below in this data protection information.

b) When registering for events

We regularly offer a variety of events through our website, for which you can register online.

In order to register online, our website’s visitors have to provide some mandatory data, which generally include:

First and last name
Company/Organization
Address
Email address

Any other mandatory data are marked as such (e.g., with *). Often, additional information can be provided voluntarily.

The purpose of processing the mandatory data is to identify you as event participant, to reserve a spot for you as well as to establish and implement a contractual relationship regarding your participation, and to provide you before, during and after the event with information that will optimize your participation, and to help us plan and ensure a smooth event experience. Voluntary data allow us to plan and conduct the event based on participants’ interest.

We process data at your request, and it is mandatory pursuant to Article 6 (1) lit. b GDPR for the purposes named to fulfill the obligations of the participant agreement and implement precontractual measures.

We store the data we collect in the context of event registrations for 6 months unless you have consented to a longer storage period under Art. 6 (1) lit. a GDPR.

To accept event registrations via our online forms, we have commissioned the service provider Mailingwork GmbH, Birkenweg 7, 09569 Oederan („Mailingwork“). The purpose of working with the service provider is the professional management of online registrations. For this purpose the collected data are stored on the servers of Mailingwork in Germany.

We have entered into a data processing agreement with Mailingwork. By concluding this contract with us, Mailingwork undertakes to process the data on our behalf in compliance with the General Data Protection Regulation (GDPR) and to ensure that the rights of the data subjects are protected.

3. Transfer of data

If we transfer personal data collected through websites to processors, we will notify you in this data protection information regarding the respective data processing operation, citing the specific recipient.

Aside from that, we will transfer your personal data only ifYou consented explicitly to the data transfer to a third party according to Article 6 para. 1, page 1 lit. a GDPR

You have given explicit consent pursuant to Art. 6 (1) lit. a GDPR.
This is necessary pursuant to Article 6 (1) lit. b GDPR for the performance of a contract with you (for example, transfer to shipping companies for the purpose of delivering goods ordered by you, or transmitting payment information to payment service providers or credit institutions in order to process a payment transaction).
There is a legal obligation for transfer pursuant to Art. 6 (1) lit. c GDPR.

The recipients must not use the transferred data for any purposes other than the above-mentioned ones.

4. Web analysis through Leadlab (Wiredminds GmbH)

Our website uses the Leadlab service by Wiredminds GmbH and its tracking pixel technology to analyze user behavior and optimize our site accordingly. In particular, this service allows us to identify which companies have visited our site. In so doing we do not obtain any information that may identify you directly.

The use of Leadlab involves tracking pixels that allow statistical analysis of the use of this website based on your visits. Wiredminds uses a pseudonym to process the information in a usage profile for the purpose of analysis. The data are anonymized to the extent possible.

Without your specific permission, we neither use the data collected to identify you personally nor will we combine the data with personal data pertaining to the pseudonym associated with you.

If IP addresses are collected, they are immediately anonymized after collection by deleting the last number block.

For more information about data protection at Wiredminds, please visit the company’s website.

We process statistical data based on our legitimate interest pursuant to Article 6 (1) lit. f GDPR for the purpose of optimizing our online offering and our web presence. Wiredminds processes the data on our behalf based on a data processing agreement between us and Wiredminds. This agreement ensures that the data processing on our behalf is compliant with the General Data Protection Regulation and guarantees the protection of the data subjects’ rights.

5. YouTube

We embed components (videos) of the video hosting service “YouTube” of the company Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland (hereinafter “Google”) in our websites. The implementation is based on Art. 6 (1) lit. f GDPR; our legitimate interest in this case is the smooth integration of the videos and the attractive design of our website.

We use the “privacy-enhanced mode” option provided by Google.

When you access a page containing an embedded video, a connection to the Google servers is established and the contents are displayed on the Internet page through a notification to your browser.

According to information from Google, in the “privacy-enhanced mode” your data – especially which of our website pages you visited as well as device-specific information including the IP address – is sent to the Google servers in the US only if you view the video.

If you are simultaneously logged into Google, this information is assigned to your Google member account. You can prevent this by logging out of your member account before visiting our website.

In part, information is transmitted to the parent company Google Inc., headquartered in the USA, to other Google-companies and external partners of Google, each of which may be located outside the European Union. Google utilizes standard contractual clauses approved by the European Commission and relies on the European Commission's adequacy decisions about certain countries.

You find further information on the data protection in context with YouTube in the Google Data Protection Regulations.

6. Your Rights of the data subject

You have the right:

pursuant to Art. 7(3) GDPR, to withdraw your consent at any time. This means that we may not continue the data processing based on this consent in the future,
pursuant to Art. 15 GDPR, to obtain access to your personal data processed by us. In particular, you may request information about the purposes of the processing, the categories of personal data concerned, the categories of recipients to whom the personal data have been or will be disclosed, and the envisaged period for which the data will be stored. Moreover, you have the right to request rectification, erasure, or restriction of processing, to object to processing, the right to lodge a complaint, and to obtain information about the source of your data if they were not collected by us as well as about the existence of automated decision-making, including profiling, and, if applicable, meaningful information about the details involved,
pursuant to Art. 16 GDPR, to obtain without undue delay the rectification of inaccurate data or the completion of your personal data stored by us,
pursuant to Art. 17 GDPR, to obtain the erasure of personal data stored by us unless processing is necessary to exercise the right of freedom of expression and information, to comply with a legal obligation, for reasons of public interest, or to establish, exercise or defend legal claims,
pursuant to Art. 18 GDPR, to obtain restriction of processing of your personal data if you contest the accuracy of the data, the processing is unlawful but you oppose the erasure of the personal data, or if we no longer need the personal data while you still require it for establishing, exercising or defending legal claims, or if you have filed an objection to the processing pursuant to Art. 21 GDPR,
pursuant to Art. 20 GDPR, to receive your personal data that you have provided to us, in a structured, commonly used and machine-readable format or to demand the transfer of those data to another controller and
pursuant to Art. 77 GDPR, the right to lodge a complaint with a supervisory authority. Generally, you may contact the supervisory authority of your usual residence, place of work or the registered offices of our organization.

Information on your right to object pursuant to Art. 21 GDPR

You have the right to object, on grounds relating to your particular situation, at any time to processing of your personal data pursuant to Art. 6 (1) lit. e GDPR (data processing carried out in the public interest) and Art. 6 (1) lit. f GDPR (data processing for purposes of legitimate interests). This also applies to any profiling as defined in Art. 4 (4) GDPR that is based on said provision in Art. 6.

If you file an objection, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for processing that override your interests, rights and freedoms, or unless the processing serves the establishment, exercise or defense of legal claims.

If your objection is directed against the processing of data for the purpose of direct advertising, we will stop the processing immediately. In this case, citing a special situation is not necessary. This includes profiling to the extent that it is related to such direct advertising.

If you would like to assert your right to object, simply send an email to datenschutz(at)zv.fraunhofer.de.

7. Data security

All your personal data are transmitted in encrypted format, using the widely used and secure TLS (Transport Layer Security) standard. TLS is a secure and proven standard that is also used, for instance, in online banking. You will recognize a secure TLS connection by the additional s after http (i.e., https://...) in the address bar of your browser or by the lock icon in the bottom part of your browser window.

In all other regards, we use suitable technical and organizational security measures to protect your data against accidental or intentional manipulations, partial or complete loss, destruction, or the unauthorized access of third parties. We continuously improve our security measures in accordance with the state of the art.

8. Timeliness of the data and amendments to this data protection information

The further development of our website and the products and services offered or changed due to statutory or regulatory requirements, respectively, may make it necessary to amend this data protection information. You may access and print out the latest data protection information at any time from our website https://www.heatpipes.fraunhofer.de/en/data-protection-information.html